Inventory Items

An inventory item represents one stocked product — a part, a supply, a consumable — at a specific location.

Fields tracked on an item

• Current Quantity — how much is on hand right now.
• Minimum Quantity — the reorder threshold. When Current Quantity drops to or below this, the item is flagged as running low.
• Unit Price — the cost per unit.
• Total Value — Current Quantity multiplied by Unit Price.
• SKU — a product code, if your organization uses them.
• Inventory Type — a category used to organize items and control what other fields apply.
• Ordered Quantity — how much is already on order via open Purchase Orders, but not yet received.
• Requested Quantity — how much has been requested by open Work Requests or Work Tasks, but not yet used.

Running low

An item shows as running low once Current Quantity reaches or drops below Minimum Quantity. This is a status flag for visibility — it doesn't automatically trigger a reorder on its own.

Who can see cost

Viewing unit price and total value is a separate permission from viewing the item itself, so some staff may see quantity and location without seeing cost.